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OS X Tips: Pull Outlook.com Email Into Apple Mail

For “Something Old” (i.e., “How Do I …”):

Let’s say you want to include email from an Outlook.com account when you tell Mail to  “Get new messages in all accounts.” …

Apple uses industry standard IMAP4 mailbox access protocol.  Trouble is, Microsoft doesn’t play nice and won’t let you in using IMAP4.   (Outlook.com requires ActiveSync or POP3 access.)

Solution 1:  Email Forwarding

First question to ask is: Can you live with simple email forwarding from Outlook.com to your Apple Mail inbox?  If so:

  • Enable Outlook.com forwarding under:
    [Your Outlook.com account] / Inbox / Settings / More mail settings / Email forwarding
  • Enter your Apple Mail address (or some other email account that Mail is connected to) and you’re done!

One more thing – Microsoft disables forwarding until you “verify” your phone via an SMS code they send to you.  No verification, no forwarding.

Solution 2:  Use “Go-Between” Account

If you need Apple Mail control by account within Inbox, it’s more involved.  You will need an IMAP4 “go-between” account that uses POP3 to pull messages from Outlook.com and then sends them on to your Apple Mail inbox:

  • Create (or repurpose) another account as the
    go-between.
       (I created a new one in Gmail.)  Using Gmail as an example, configure for
    IMAP4 access by Apple Mail under:

[Your Gmail account] / Inbox / Settings
/ Settings / Forwarding and POP/IMAP:

  • Set “Status”
    to “Enable IMAP
  • Tell Gmail to use POP3 to talk to Outlook.com
    under:

[Your Gmail account] / Inbox /
Settings / Settings / Accounts:

          – Set “Send
mail as”
to [Your Outlook.com account] and make it
the default

          – Set “When
replying to a message”
to “Always
reply from default address

          – Set “Check
mail from other accounts (using POP3)”
to
[Your Outlook.com account]

  • Connect Mail to [Your Gmail account]
    under:

[Your Apple Mail account] /
Preferences / Accounts:

          – Set “Email
Address”
to [Your Gmail account]

          – Set “Incoming
Mail Server”
to “imap.gmail.com”

  • Finally, test setup by sending email to
    the Outlook.com address.
      It won’t be immediate but, before long, you should see that message arrive in the corresponding Mail inbox.

That’s it!

 

About Michael OHara

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